A friend of mine gave me a tip for scheduling meetings when you are going back and forth with dates and times and haven't confirmed a date yet. She has created a table that is very easy to use and keeps everything neat and you can see at a glance where you are at with the scheduling.
Set up a table with four columns across, four rows down (or however many people that are partipating in the meeting). In the columns across put the available dates/times and in the rows down, put the names of the participants. As you phone/email participants and find out their availability, put checkmarks or a Yes/No in the row beside their name and under the date/time that applies. I found I needed to customize it a bit to suit my needs, but basically it is ready to use.
(click on image to make it larger)
"The meeting table I use is quite simple, but helps keep track of who is available when. I think it's a good idea not to give the participants too many options, 3-4 dates is usually enough to choose from. "
Submitted by Denise, Executive Administrative Assistant