13 February 2008

Sending Private E-mails

If you want to send an e-mail Privately it is quite simple and if someone else has access to your e-mail account from their computer, they cannot see the e-mails that are marked Private in either your Inbox or Sent items.

This would most likely be the case in the boss/assistant relationship as many assistants are given access to their boss's e-mail account.

File New Message > Options button on the toolbar (or View / Options).
Message Settings / Sensitivity - change to Private. The same process needs to be repeated for each e-mail sent.

The person receiving the e-mail will see "Please treat this as private".

I thought it was a handy trick to know. You never know when your boss might ask if this can be done.

2 comments:

The Professional Assistant said...

This is a great tip. I actually didn't know about this.

The only thing that I would be concerned about is that IT can always gain access to your account and check up on what you've been doing.

A phone call or a face to face conversation would be preferred.

Thanks,

Richard Rinyai
www.theprofessionalassistant.net

Jodith said...

I didn't know that either. I knew about marking tasks and appointments private.

And yes, IT can monitor anything you send and receive, and most companies have a statement in their policies that the company retains the right to do so at any time.