1 January 2009

Happy New Year! Now don't forget to put the correct year on your documents...

As we head into the New Year it will be easy to forget and put 2008 instead of 2009. After all, we've been doing it for a whole year now. An easy way to never go wrong is to insert the date from your computer. In Word, choose Insert, Date and Time and then highlight the date format you like and press OK. If there is a particular style that you like, then you should set it as your default. To do that, at the bottom of the same dialogue box is a Default button. Click on it and it will ask you if you are really sure you want this to be your default. Click Yes and then OK. If you change your mind later and decide you prefer another format, it is easy to go back and re-set the default in the same way as above.

You can also insert the date and get it to update automatically by clicking on Update Automatically in the Date and Time dialogue box. I only use this if I have a form or something that I always want the current date on it. It is not a good idea to use on a letter because once you open and print it, it will automatically update to today's date, which may not be what you want if you are using the letter as a history of when you sent it.

Until you remember on your own what year you are in, this is a good back up system.

Happy New Year everyone! All the best in 2009.

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