I am a member of the International Association of Administrative Professionals (IAAP). As part of my membership I get a subscription to IAAP's magazine OfficePro and also to their e-newsletter OfficePro Express. Both of these are excellent sources of information for the administrative assistant.
I thought I would pass on something from the e-newsletter because this week there was a link to a Yahoo article with a list of 20 Tips from Air Travel Insiders. If you are involved in making travel arrangements for your boss or even for your own personal travel, this is well worth the read.
Did you know they don't wash the blankets on the planes unless they look dirty? Yuck! How many times have I snuggled up with one of those blankets? Next flight I am bringing my own. Click here to read more.
We all have to work, but who says we can't enjoy it too! My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day! Let's enjoy our day together. © Copyright Patricia Robb 2018
Showing posts with label travel arrangements. Show all posts
Showing posts with label travel arrangements. Show all posts
28 March 2008
16 January 2008
Meetings: A Poem by Lynn Crosbie
So you've organized a meeting; arranged the venue, time and date
You've sent everyone the details and hope no one is late
You've checked to make sure the "key" people can attend
While other members have arranged for a delegate to send
You've ordered the catering and hope people like the food
You've checked out the A.V. and everything is good
You've copied all the hand-outs, you’ve placed them on the chairs
Everyone has good directions; no problems getting there
You've made travel arrangements for your out-of-town guests
And you've booked a hotel so they have a place to rest
You've sent them their Itinerary and the confirmations too
You've kept within budget and paid the bills before they're due
You've made all your deadlines with the help of to-do lists
You wanted to make sure that nothing got missed
You're working behind the scenes, taking great care
To make sure everything is perfect and everyone is there
Lynn Crosbie writes office ettiquette poems in Ottawa, Canada and has been an Administrative Assistant for over 25 years.
You've sent everyone the details and hope no one is late
You've checked to make sure the "key" people can attend
While other members have arranged for a delegate to send
You've ordered the catering and hope people like the food
You've checked out the A.V. and everything is good
You've copied all the hand-outs, you’ve placed them on the chairs
Everyone has good directions; no problems getting there
You've made travel arrangements for your out-of-town guests
And you've booked a hotel so they have a place to rest
You've sent them their Itinerary and the confirmations too
You've kept within budget and paid the bills before they're due
You've made all your deadlines with the help of to-do lists
You wanted to make sure that nothing got missed
You're working behind the scenes, taking great care
To make sure everything is perfect and everyone is there
Lynn Crosbie writes office ettiquette poems in Ottawa, Canada and has been an Administrative Assistant for over 25 years.
Labels:
catering,
meeting arrangements,
meetings,
travel arrangements
13 October 2007
Making Travel Arrangements
Making travel arrangements for your boss can sometimes be stressful. It is important to ask the right questions to get them where they want to go.
I remember making travel arrangements for a boss who was travelling to New York City for a meeting. I was not aware there were three main airports in New York City: JFK, LaGuardia and Newark International Airport, and I had him flying into LaGuardia but his hotel room and meeting were right across town (closer to JFK Airport)!
Here are some questions you can ask:
I remember making travel arrangements for a boss who was travelling to New York City for a meeting. I was not aware there were three main airports in New York City: JFK, LaGuardia and Newark International Airport, and I had him flying into LaGuardia but his hotel room and meeting were right across town (closer to JFK Airport)!
Here are some questions you can ask:
- what kind of travel: Air, Train, Car?
- the day and time preferred for departure and return;
- if travelling by air do they have a preference as to where they are seated, window or aisle?
- if there is more than one airport in the city they are travelling to is there an airport they would prefer flying into?
- if by car do they require a map for directions and will they be claiming mileage (I use MapQuest1 for directions and mileage)?
- is the business travel being charged to the company or a client?
- are they travelling with a business contact and need to sit next to them?
- do they require a hotel room, restaurant reservations, rental car, meeting room booked etc.?
- if they require a hotel room, what are their room requirements? (Smoking/Non-Smoking, King or Queen bed etc.)
- if they are going to a conference do you need to register them? Oftentimes you are able to book them a room in the hotel the conference is being held at.
If your company policy allows it, I have found it more convenient and time saving to use a travel agency to make travel arrangements.
The advantages I have found in using a travel agency are:
- the cost for the service is minimal;
- it is time saving: all you need to do is send them an email with details and they do all the work;
- cost effective: the travel agent will do the work to get you the best deals possible;
- they ask the right questions to get you where you want to go.
Depending on how busy you are and your office policy, you can decide whether you prefer to book it yourself or use a travel agency.
Here is a list of some useful websites if you need to make your own travel arrangements:
Expedia.ca (for hotel and air)1
Air Canada1
Westjet1
American Airlines1
1 (accessed October 13, 2007).
Labels:
Air Canada,
American Airlines,
Expedia.ca,
travel arrangements,
Westjet
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